The best way to compare long-distance moving quotes is to give every mover the same inventory, pickup and delivery addresses, dates, and list of services. Ask each mover for a written estimate. Before you pay a deposit, confirm who will haul your belongings, what the estimate covers, and what could change the amount you owe.
1. Put together one set of move details
A bedroom count can start the conversation. An itemized inventory and the access details at both addresses give the mover a better basis for the estimate.
| What to send | What to include |
|---|---|
| Inventory | List furniture, boxes, and items in closets, garages, or storage units. Flag pianos, safes, artwork, and other items that need special handling. |
| Pickup and delivery addresses | Include unit numbers, floors, stairs, elevator reservations, loading areas, and how far the truck can park from each door. |
| Dates | Give your preferred pickup date, earliest delivery date, and any hard deadlines, such as a lease end or an elevator reservation. |
| Services | Specify what you will pack and what you want the mover to pack, crate, disassemble, or reassemble. Include any storage you may need between addresses. |
For a walkthrough, show the estimator each room and any items outside the home that are going with you. If the inventory or addresses change, send the update to every mover you are still considering.
2. Ask for the estimate and the scope in writing
An interstate estimate should describe the shipment and the services covered. Ask the mover to identify the estimate as binding or non-binding. A binding estimate sets the charge for the goods and services listed, subject to the applicable rules for changes and additional services. A non-binding estimate gives an approximate charge. The final bill can differ. Ask what is due at delivery and when other amounts may be billed. FMCSA guidance on written estimates
If a company gives you a price online or over the phone, ask when you will receive the written estimate for your shipment and which carrier will accept it. Compare binding and non-binding estimates
3. Check what each quote includes
Put the estimates side by side and check that the addresses, inventory, dates, and services match. If one price is lower, ask whether the difference comes from packing, storage, stairs, a long carry, a smaller shuttle truck, or a different delivery arrangement. Have the mover explain any unclear charges in writing before you decide.
Ask each mover to confirm:
- What it will pack, load, transport, and unload.
- Which access conditions and additional services are included in the estimate.
- The pickup and delivery terms, including how the mover handles a change in dates.
- The deposit, cancellation terms, payment methods, and what is due at delivery.
- The carrier’s valuation options, any charges or deductibles, and how to list high-value items. Understand valuation and insurance
4. Verify who will handle the move
Ask whether the company will transport your belongings or arrange transportation with a carrier. Get the hauling carrier’s legal name and USDOT number and look it up through FMCSA. Check that the carrier information and estimate match the paperwork you receive before loading. FMCSA mover search
Ready to request a long-distance moving quote?
Have both addresses, your preferred dates, and a room-by-room inventory ready. Ask AmeriSafe to confirm the proposed service, who will transport your shipment, and what the written estimate includes.